This position is ideal for a good all rounder and is presented on a long term temporary basis, with no end date currently in sight.

We are searching for someone personable and reliable who is able to act as the first point of contact within the R & D Department, opening up the gates and office each day at 7.30am, Monday to Friday and complete range of duties which will include a combination of:

General Responsibilities:
Open gates and building at 07:30, ensuring security and cleanliness.
Maintain the office desk plan and ensure workspaces are tidy.
Serve as the point of contact for visitors and hot desking, providing necessary information and guidance.
Greet visitors, manage their check-in, and contact hosts. Inform them about daily activities and show them around.
Arrange equipment and training for new starters, including desk setup, stationery, and PPE.
Book taxis as required and manage office keys.

Ordering and Supplies:
Arrange food deliveries on Monday mornings and manage kitchen supplies.
Collect laundry, manage lab coats, and handle coffee pod recycling.
Order office materials, process purchase orders within SAP, and maintain PO lists.
Arrange catering for meetings and events, keeping records for accounts.
Order stationery and manage photo copier servicing.

Fire and Safety:
Check attendance sheets against the fire board and keep it updated.
Maintain first aid box and equipment logs and report any health and safety risks.

Equipment and Maintenance:
Schedule scales calibration
Manage CCTV access.
Facilitate monthly water testing and pest control management.
Act as the point of contact for contractors and manage waste collection.
Report faults and repairs to the facilities team and manage equipment returns when staff leave.

Parcel Management:
Receive and manage parcels, notifying receivers and directing deliveries.
Arrange parcel collections, complete necessary documentation, and track deliveries.
Communicate about delivery issues, especially around bank holidays, and ensure secure packaging.

Miscellaneous:
Gather data and maintain product specifications for packaging technologists.
Interface with third-party manufacturers and suppliers to obtain specification approvals.
Maintain specifications within the shared drive and complete director expenses.
Maintain meeting rooms, ensuring they are tidy and well-equipped.
Communicate important information within the office and assist others with equipment and software training.

Qualifications:
Strong organizational and multitasking skills.
Good IT skills (MS Office) and with any experience of SAP an advantage.
Excellent communication and interpersonal skills.
Attention to detail and ability to handle confidential information.
Ability to work independently and as part of a team.

Working Hours:
Monday to Thursday, 07:30-16:00
Friday 07:30 – 15:00
Free parking
Free products at the discretion of the client

If you have the skills, knowledge and experience we are seeking and potentially available to start asap, then we very much welcome your application.

Recruitment Solutions (Folkestone) Limited acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. By applying for this job, you accept the Terms & Conditions, Privacy Policy and Disclaimers which can be found on our website.