AMAZING OPPORTUNITY FOR A DYNAMIC TEAM ASSISTANT!

Hybrid work structure - 3 days WFH 2 days in the Office

£25-32kpa PLUS an amazing benefit package including pension, Office Closure over Christmas, Perk-box, Office Socials, stable work teams!!

Beautiful open plan offices

Job Title: Team Assistant

Job Summary:

My client is looking for a Dynamic hardworking Team Assistant, who is hungry to learn more, and grow within the team, if you have a passion and initiative to work on /manage projects and come up with ideas to make the department more efficient.

Supporting the team with a wide variety of HR duties; looking after all admin aspects of the employee lifestyle. This will include creating and posting job adverts, liaising with agencies, booking interviews, logging CV's, background checks, to issuing offer letters and contracts, carrying out inductions all the way through to exit interviews and related paperwork. You will also be the first point of contact owning the HR inbox, managing queries where possible and escalating those that are more challenging or complex. HR also run a number of events through the year which you could champion and there will also be a combining of systems which will involve a lot of input from yourself. This role is reporting directly into the HR Director who would be a great mentor, a fantastic opportunity for someone ambitious and hardworking!

Key responsibilities:

* Prepare new joiner paperwork including offer letters, contracts and acceptance/rejection emails in a timely and accurate manner
* Coordinating pre-employment and right to work checks for new joiners
* Setting up user accounts on HR and internal systems, updating details as necessary
* Coordination and distribution of the weekly new joiners and leavers email
* Supporting the coordination and delivering company Inductions
* Updating other departments of new starters and leavers, coordinating desks and issuing alarm/entry keys
* Requesting and chasing references for new joiner
* Maintain e-files for employee paperwork ensuring files are set up in line with start dates
* Sending new joiners welcome emails, scheduling probation reviews for relevant joiners
* Coordinating work experience students and interns
* Leaver administration including drafting leaver letters and completing termination forms
* Archiving leaver e-files and hard copy files
* Approving employee personal detail changes through the HR system
* Draft reference letters; post-employment references, visa references and mortgage/rent references
* Supporting HR Advisors & HR Managers with drafting any paperwork required for employee lifecycle changes e.g. changes to terms and conditions, maternity/parental leave, etc.
* Monitoring the shared HR Inbox, directing queries to the correct places and escalating where required, delegating work to team members when necessary
* Responding to employee queries
* Provide admin support in annual HR processes, such as appraisals, promotions and salary review and other project work. E.g. inputting data in spreadsheets, scheduling meetings, preparing paperwork etc.
* Provide admin support in application and coordination of airside passes, relevant training etc.
* Continuous improvement across all HR Admin processes

Operational administration support:

* Producing Reports and data analysis for HR Director
* Other ad hoc duties as and when required e.g. notetaking for employee relation meetings/HR meetings
* Arranging meetings, room bookings, and travel arrangements including flights/accommodation/visas for Directors and teams
* Administrative Support on any audits that the HR Team are required to patriciate in
* Managing front of house and telephones twice a week.

Person Specification/Requirements:

* Strong organisational skills with the ability to prioritise effectively ensuring all deadlines are met
* Pro-active approach
* Excellent and proven Excel skills
* Flexible and collaborative, an ability to thrive in a fast-paced environment
* Friendly Customer Focus and strong interpersonal skills
* Understands and appreciates the importance of using discretion
* Good communication skills, both verbally and in writing
* Maintains a positive attitude towards routine tasks

If this is for you then you should apply today! If you know someone else who may be suitable, please pass on their details or ask them to apply!

Click on the apply button or email me, Joan Collins, for more information on the role on joan.collins@office-angels.com

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.