Operations Assistant
  Up to £26,000 depending on experience
  Burgess Hill, Sussex
  permanent,part-time

This Job Has Expired! This advert has now been deleted by the advertiser, the details below are for information only.


We are a rapidly growing business and are looking for people to help us continue our journey.

Required Qualifications and Experience

• Specific experience and success in an administrative role
• Have excellent verbal and written communication skills
• Demonstrate an ability to relate easily with clients and colleagues, to understand and empathise with their circumstances
• Be a highly effective administrator who is able to use time effectively and identify opportunities to further improve service delivery
• Be able to multi-task and show excellent attention to detail
• Have proven ability with Microsoft Office, particularly Word and Excel
• Be able to undertake accounts for the business including sales invoices, purchase invoices and bank reconciliation
• Be a team player at all times

Main Duties

The main duties associated with this role are:

• Responding and prioritising incoming requests via telephone and email. Identifying urgent requests, which need a rapid response, e.g.
HSE intervention, accident, etc.
• Updating schedules/diaries with appointments
• Handle and redirect incoming phone calls from clients
• Liaising with consultants where technical assistance with queries is required.
• Responsible for work diaries and scheduling, planning, booking and organising training, venues and courses etc.
• Undertake all training course administration liaising with delegates, trainers, agencies and awarding bodies (both pre and post
completion)
• Sending Outlook calendar invites to clients for physical and virtual safety audits.
• Chasing up outstanding requests, e.g. confirming dates for client visits so we can make travel arrangements etc.
• Send out reminders when three-yearly refreshers are due.
• Managing master spreadsheet containing client information and keeping this up-to-date.
• Maintain detailed records for both internal and external audits by awarding bodies.
• Plan and maintain spreadsheet of planned site inspections for clients.
• Enter course bookings and consultancy services on to AccessPlanit.
• Maintain accounts for the business using AccessPlanit and Sage.
• Conduct bank reconciliations and other such duties as directed by the Head of Finance.
• Set up dedicated folders for client to store documentation, sending out documentation such as LRs, RAs, reports etc. once formally
issued and signed off (then filing as appropriate).
• To support the Operations Manager with fee paying client activities such as the completion of SSIP applications and similar documents.
• Carry out such other duties that are consistent with the nature, responsibilities and standing of the post.


Advertiser: Direct Employer

Reference:

Posted on: 2023-06-23 10:16:25

Send me Alert for jobs in: 

Administration - Accountancy - Customer Service - Burgess Hill, Sussex

Email Address

By creating a job alert, you agree to our Terms . You can change your consent settings at any time by unsubscribing or as detailed in our terms.

Similar Jobs:

Purchasing Assistant

  Solutions2Recruitment

  £25,000 - 29,750 per year + Excellent benefits pac

  Brighton, Sussex

Conveyancing Assistant

  Recruitment Solutions South East Ltd

  £12 - £13.80 per hour

  Haywards Heath, Sussex

Bookings Coordinator

  Recruitment Solutions South East Ltd

  £30,000 - £34,000

  Sussex

Management Accountant

  Farrer Barnes Ltd

  £45000 to £55000 per annum

  Hastings, Sussex

Administrator

  Solutions2Recruitment

  £24k - 28k per year + Excellent benefits package

  Burgh Hill, Rother, Sussex

Operations Assistant
  Up to £26,000 depending on experience
  Burgess Hill, Sussex
  permanent,part-time

This Job Has Expired! This advert has now been deleted by the advertiser, the details below are for information only.


We are a rapidly growing business and are looking for people to help us continue our journey.

Required Qualifications and Experience

• Specific experience and success in an administrative role
• Have excellent verbal and written communication skills
• Demonstrate an ability to relate easily with clients and colleagues, to understand and empathise with their circumstances
• Be a highly effective administrator who is able to use time effectively and identify opportunities to further improve service delivery
• Be able to multi-task and show excellent attention to detail
• Have proven ability with Microsoft Office, particularly Word and Excel
• Be able to undertake accounts for the business including sales invoices, purchase invoices and bank reconciliation
• Be a team player at all times

Main Duties

The main duties associated with this role are:

• Responding and prioritising incoming requests via telephone and email. Identifying urgent requests, which need a rapid response, e.g.
HSE intervention, accident, etc.
• Updating schedules/diaries with appointments
• Handle and redirect incoming phone calls from clients
• Liaising with consultants where technical assistance with queries is required.
• Responsible for work diaries and scheduling, planning, booking and organising training, venues and courses etc.
• Undertake all training course administration liaising with delegates, trainers, agencies and awarding bodies (both pre and post
completion)
• Sending Outlook calendar invites to clients for physical and virtual safety audits.
• Chasing up outstanding requests, e.g. confirming dates for client visits so we can make travel arrangements etc.
• Send out reminders when three-yearly refreshers are due.
• Managing master spreadsheet containing client information and keeping this up-to-date.
• Maintain detailed records for both internal and external audits by awarding bodies.
• Plan and maintain spreadsheet of planned site inspections for clients.
• Enter course bookings and consultancy services on to AccessPlanit.
• Maintain accounts for the business using AccessPlanit and Sage.
• Conduct bank reconciliations and other such duties as directed by the Head of Finance.
• Set up dedicated folders for client to store documentation, sending out documentation such as LRs, RAs, reports etc. once formally
issued and signed off (then filing as appropriate).
• To support the Operations Manager with fee paying client activities such as the completion of SSIP applications and similar documents.
• Carry out such other duties that are consistent with the nature, responsibilities and standing of the post.


Advertiser: Direct Employer

Reference:

Posted on: 2023-06-23 10:16:25

I want to receive the latest job alerts for:

Administration and Accountancy and Customer Service jobs in Burgess Hill, Sussex

By creating a job alert, you agree to our Terms . You can change your consent settings at any time by unsubscribing or as detailed in our terms.

Similar Jobs:

Purchasing Assistant

  Solutions2Recruitment

  £25,000 - 29,750 per year + Excellent benefits pac

  Brighton, Sussex

Conveyancing Assistant

  Recruitment Solutions South East Ltd

  £12 - £13.80 per hour

  Haywards Heath, Sussex

Bookings Coordinator

  Recruitment Solutions South East Ltd

  £30,000 - £34,000

  Sussex

Management Accountant

  Farrer Barnes Ltd

  £45000 to £55000 per annum

  Hastings, Sussex

Administrator

  Solutions2Recruitment

  £24k - 28k per year + Excellent benefits package

  Burgh Hill, Rother, Sussex

Not logged in into Jobsinsussex.com?


Log in or register here.

   Log in with your Google account



Copyright © 1999 - 2024 JIK SOFTWARE LTD