We are currently working with a specialist manufacturing business based in Staplehurst.

Due to ongoing growth and success, they are currently recruiting for an experienced Executive Assistant to join their team on a full time, permanent basis.

The Executive Assistant role will require assisting the Managing Director and senior leadership team with all aspects of administration, including travel bookings, diary management, meeting minutes and coordination and ad-hoc project management. To be considered for this role you will need to be a team player, have the ability to work within a small team, be numerate, have excellent attention to detail and be adaptable to helping colleagues as and when needed. The right candidate will support a professional image and approach to both internal and external stakeholders on behalf of the Managing Director and senior leadership team.

Responsibilities will include:

Booking all travel for the MD and senior leadership team to agreed deadlines and budgets including the coordination of complex local and international travel arrangements, visas, flights, hotels, hire cars etc.
Organising and maintaining complex calendars using a high level of tact and integrity, including scheduling meetings and conference calls across different time zones and different channels (including face to face, zoom etc).
Complete MDs and senior leadership teams expense claims.
Maintaining and responding to MD's emails.
Managing the logistics of key meetings, including room reservations, catering requirements, production of meeting materials including presentations.
Handling all confidential correspondence and data to ensure a professional standard of response.
Marketing literature input.
Providing additional general admin support as and when required.
Providing additional support to large projects.
Be available to attend some out of hours international calls with customers.
Maintain the company vehicles including organising servicing, MOTs, insurance etc.
Maintain the company's credit cards and expenses.
Assist the finance department with annual company renewals and official documentation, including insurance renewal processes and reporting.
Assist with maintaining and updating company documentation.

The ideal candidate will be able to demonstrate:

1+ years' service in a comparable Senior PA or EA job role.
Professional & reliable approach.
Well organised & self-motivated with an excellent eye for detail.
Excellent use of Microsoft Office systems - Excel, Word, Outlook, PowerPoint.
Use of ERP/MRP systems would be advantageous.
Professional customer service and communication skills.
Flexible, able to multi task and think on their feet in a pressured environment.
Feel comfortable prioritising a heavy workload and work well under pressure.
Well presented in appearance.
Full, clean driving licence is essential.

This is a fantastic opportunity to join a growing business that can offer ongoing career progression and development. Hours for this role will be Monday to Friday 8.30am-5pm.

Benefits will include:

20 days annual leave rising by 1 day per year to a maximum of 25
Enhanced pension contributions
Quarterly staff bonus scheme
Company sick pay scheme
Employee referral scheme
2 x death in service cover
Cycle to work scheme
Free on-site parking
Training and development


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KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. KHR - Recruitment Specialists is a trading name of KH Recruitment Ltd Keep in touch with us online for job alerts, industry updates and market...