Job Title: Administrator
Line Manager: Executive Director
Hours: Full time - Monday to Friday. Our regular office hours are 10am - 6pm but flexibility is welcomed and to be discussed. Some duties may require additional weekend and evening working for which Time Off In Lieu is given.
Base: Anywhere. We are currently working 1 x day per week at Battersea Arts Centre and most of the time remotely. We are working towards a new home at Bore Place in Kent so we will also regularly gather there. We make shows all over the country and the world.
Deadline for applications: Wednesday 13 July 2022 at 5pm
We will then get in touch with you by 5pm on Wednesday 20 July 2022 to let you know whether you have been selected for an interview.
First round interviews are provisionally booked to take place via Zoom on Tuesday 26 July or Monday 1 August 2022 but if that doesn’t work for you we will find a time with you around then. Second round interviews will take place in person in London. If you are invited to this stage we will work with you to find a suitable date (or location, if London is not possible).
We will guarantee first-round interviews to any applicants with protected characteristics of race, disability or gender reassignment (according to the Equality Act 2010) who meet the essential criteria.
To apply please submit your CV, Equal Opportunities form (available to download from our website) and a Covering Letter outlining your suitability for the role and your interest in working with Improbable to [email protected] by 5pm on Wednesday 13 July 2022.
An Invitation to Join Us - a poem about a job:
Written By Improbable
We are looking for a new member of our Improbable team, an Administrator. We’re at an exciting moment in the company’s story - we’re making shows like My Neighbour Totoro with the RSC and An Improbable Musical which is touring this Autumn. We’re running Devoted and Disgruntled, starting new programmes of work like Improbable for Business and importantly following clues for The Gathering, our search for a home.
We’re looking for a couple of new team members at the moment and one of these is the Administrator. This role has some tasks associated with it like financial administration, managing Improbable communications and helping us organise across the organisation. You can read the job specification here which tells you about the tasks we imagine this person regularly working on.
However, we are looking for someone who also enjoys the irregular and responsive nature of working in a small, pretty fast-paced and busy team, someone who loves getting stuck in. On any given week you might be pulling together data for the Arts Council, be documenting the rehearsal room, sorting out visas for one of our Artistic Directors, talking to students, taking a pair of stilts across London, running payroll, supporting an Open Space event, updating the website, scheduling rehearsals, researching different types of sellotape.
What the job spec doesn’t tell you about is the spirit of the company, so here is our Spirit Ad. Not to list the spirit needed by the person in the role because the specific thing about spirit is that it does not belong to anyone. It exists between people. An understanding of this is at the heart of the company's practice, that the brilliance of the work, be that an Opera, an Impro, or an Open Space event, does not lie in any one person's singular stellar performance, but in the atmosphere between the players, even amongst the audience - between all the participants, it emerges. Much like in a poem, the meaning unfolds from the combination of the words and their particular clustering, their constellation.
We care as much about finding someone who is excited about the company, the work and the spirit as we do about the experience and skills you bring. Here then, below, is a kind of poem. A list poem. It shares something of who we are, and of our spirit.
People from diverse backgrounds, in every sense of the word, are encouraged to approach us. Unlikely, implausible and improbable applicants, are, by definition, extremely welcome.
We are looking for a collaborator to join our team. Below you will find some specifics about the job. Just as important is finding someone who is excited about the work and spirit of the company, so read our Spirit Ad too at the bottom of this page.
We are purposefully keeping this job specification as light as possible to encourage people from as broad a range of backgrounds as possible to apply. You might have worked in theatre before, you might not. You might have a degree, A levels, GCSEs etc, you might not. You might be at the start of your career or part-way through.
We do not expect you to have experience in all of these things and we will offer any training needed to the person who joins us.
About the Role
This role holds the general administrative lead across the organisation responsible to the Executive Director. You will support:
the Executive Director with the day to day running of the organisation including leading on financial administration and communications
the Artistic Directors with PA responsibilities e.g. scheduling and diary management, travel bookings etc
the Executive Producer with project management tasks relating to productions, tours and other projects
Under the guidance of the Executive Director, to implement the day-to-day financial administration of Improbable including:
Day to day bookkeeping and bank / credit card reconciliation using accounts package Xero
Maintaining systems for petty cash and expenses management
Raising invoices as required
Payment of invoices
Preparing reports for the Executive Director and assisting in the preparation of quarterly management accounts and end of year finance
Preparing financial reports and supporting the Open Space Producer and Executive Producer with maintaining running budgets
Run Payroll monthly and prepare quarterly VAT returns
General and Production Administration
To assist the team in ensuring the smooth day-to-day running of Improbable, including:
Provide PA support to the co-Artistic Directors including diary management, travel and accommodation booking, expenses management
Support programmes led by our Associate Artists. Specifically Associate Director Matilda Leyser in day-to-day running of Mothers Who Make, including general admin, fundraising admin support and project bookings
Provide first point of contact for people contacting the Improbable office, as well as managing the [email protected] email address
Managing data collection and assisting with reporting for Arts Council England and other funders
Running Improbable’s database and mailing lists, ensuring compliance with data protection legislation
Support the Executive Director with scheduling Board meetings and taking minutes at meetings
Support with programme delivery for example finding and booking rehearsal rooms, travel, visas and accommodation, and practical arrangements for rehearsals and events as required
Marketing and Communications
To look after the day-to-day delivery of Improbable’s marketing and communications strategy supported by the rest of the team. This includes:
Drafting and sending monthly newsletters for Improbable including Devoted and Disgruntled, Mothers Who Make and Supporters’ newsletters
Maintaining, creating and co-ordinating regular content for Improbable’s social media profiles (Twitter, Facebook, Instagram)
Website maintenance, including uploading copy and images and keeping the website up to date for Improbable, Devoted and Disgruntled and Mothers Who Make web pages.
Assisting the Executive Producer with co-ordination of print, marketing packs and images, for example making sure that touring venues have publicity materials for shows for deadlines
To be an ambassador for the Company and act on Improbable’s values and principles
To fulfil any other duties as reasonably requested by the Executive Director, Executive Producer or Co-Artistic Directors
This list is indicative and specific duties may change.
To bring strong and demonstrable experience in at least one of the key areas of the role - finance, communications, or administration
To have an understanding of Improbable’s work and ethos, and be able to tell us why you want to work with Improbable specifically. Please tell us in your covering letter.
To apply please submit your CV, Equal Opportunities form and a Covering Letter outlining your suitability for the role and your interest in working with Improbable to [email protected] by 5pm on Wednesday 13 July 2022.
We are Improvisers. Performers. Directors. Writers. Artists. Facilitators. Parents. Partners. Friends.
We are leaders. We are listeners.
We are tricksters.
We have spent our lives following our curiosity, trusting the unlikely, believing in the quirky, the subtle, and the irritating, giving time and space to all the improper things that are usually dismissed or discarded in a creative process. We are also all these things ourselves: improper, quirky, irritating. We are not always easy to live with.
We are often… Sad. Overwhelmed. Furious. Funny. In despair. In hope. Determined. Devoted. Disgruntled.
We believe that Improvisation can save the world.
We are wildly ambitious and not attached to the results.
We believe in the power of vulnerability.
We are committed to celebrating and holding space for the marginal. We mean those marginalised by race, sexuality, gender, class, (dis)ability - all of these things - and we also mean the marginalised in ourselves: the dreams, dilemmas, accidents, odd impulses, uncanny images.
We are Improbable, seeking a home, and, right now, seeking a collaborator, otherwise known as an Operations and Finance Manager, to help us make it all happen.
If the spirit of this speaks to you...
If you care, not only about theatre but the way in which theatre is made...
If you believe grief has as much value as gold...
If you believe poetry is as hard as nails...
If you believe spirit has as much leverage as a plan...
If you believe leaders are followers…
If you believe silence is as eloquent as words, and that listening is as important as speaking…
If you believe that dreams are as real as the real...
If you’re happy to step out before the ground has appeared...
If there’s one thing that you know and it is that you ain’t learned nothing yet...
And in a time of despair, if you believe the story of the artists is not over just yet...
Then, maybe, you should apply for this job.
And, as we say when we are Opening Space - after that moment of silence when we are waiting to see whether everyone is done calling their sessions - if you are thinking maybe you should, maybe you shouldn’t, maybe you should......
Lee, Phelim and Matilda