Job Description

Finance

• Manage and complete all necessary financial management tasks within the office such as
invoicing to customers, managing incoming invoices, purchasing, supplier liaison, credit
control and control of bank accounts
• Ensure the financial integrity of the business and it’s accounts by conducting regular
reconciliations of all its accounts
• Provide financial statements and reports to the budget holders monthly and the
management as and when required
• Provide information to the external accountant as part of their yearly audit
• Process payroll in a timely manner
• Process all income and received and pay into the bank on a regular basis
• Manage all insurance policies
• Attend finance meetings

Office

• Day to day management of the office ensuring there is enough cover for adequate staffing
levels during operating hours
• Establish and maintain office procedures and standards
• Assign tasks to staff and monitor progress
• Dealing with correspondence, complaints and queries
• Deal with bookings and ensure they are logged on the booking system (Cinolla)
• Ensure that the office is sufficiently stocked with resources
• Attend meetings as and when required
Health & Safety
• Develop and maintain H&S management system
• Manage and co-ordinate H&S audit
• Ensure compliance with H&S legislation
• Supervise facilities manager and technician and ensure that H&S checks are completed as
required
• Conduct and oversee all facility risk assessments
• Arrange all H&S training for staff (and volunteers) as required
• Monitor, record and investigate accidents or incidents to discover causes and recommend
solutions to prevent these happening again
• Attend H&S meetings

HR

• Manage the recruitment and selection process such as being the first point of contact for
new applicants, writing job descriptions, preparing interview questions and application
forms
• Ensure new starters are properly inducted
• Manage the online HR system including new starters, leavers and holiday allowance

Closing date: 8th June 2022

Interviews will be taking place on the evenings of 13th to 17th June 2022