The Role
To provide a quality first point of contact by telephone or face to face for staff and visitors to the site, as well as assisting the finance teams with various duties.

Main Responsibilities:
• Print invoices from the shared mailboxes and direct to the relevant persons
• Collate, photocopy and distribute documentation as instructed
• Manage incoming and outgoing mail, taking appropriate action as required
• Operate a switchboard, establishing the identity of callers and directing calls to the relevant sites, within office hours
• Complete filing and archiving of invoices, including maintaining archive logs
• Ensure all staff and visitors are signed in and out as necessary
• Project a professional image of the business to visitor’s, management and colleagues
• Oversee the bookings in the visitors rooms, and other communal rooms on site
• Maintain an effective postal system
• Maintain Confidentiality
• Provide cover for colleagues during sickness and annual leave and provide additional assistance and support as required
• Processing of invoices on an adhoc basis, as well as any other tasks to assist the Purchase Ledger team.

This job description is not exhaustive and Cygnet Hospitals reserves the right to vary the duties and responsibilities, according to business need, through consultation with the post holder.

Strengths
• Professional manner
• Ambassador for the Organisation
• Confident
• Able to communicate effectively
• Good telephone manner
• Polite under pressure
• Helpful
• Working knowledge of Microsoft word, Excel and Outlook
• Excellent organisational skills
• Pro-active nature

Why Cygnet? We’ll offer you:
• Strong career progression opportunities
• Expert supervision & support
• Employee referral scheme
• Pension scheme
• Cycle to work” scheme & employee discount saving.