Office Assistant/Secretary (Part-time)
  £22k - £24k per annum, pro-rata
  Sevenoaks, Kent
  permanent,part-time

This Job Has Expired! This advert has now been deleted by the advertiser, the details below are for information only.


BHD is an award winning Architects practice located in Sevenoaks. We are currently recruiting for a part-time Office Assistant/Secretary to provide reception support together with a wide range of office duties to our Architectural team. Days of work required are Tuesday, Wednesday and Friday each week.
As part of the office support team duties will include:
• Reception duties/acting as first point of contact for staff and visitors
• Answering phones, dealing with queries professionally and pro-actively
• Diary management and various ad-hoc research for the Partners
• Looking up planning applications on Councils’ websites, searching for the planning history and downloading documents.
• Arranging external meetings and conference calls
• Assisting with promotions for the company, mail merge lists, assisting with newsletter etc
• Co-ordination of website updates and company twitter account. Cropping, resizing, optimising and uploading images. Obtaining and collating all the relevant information for the website from the Partners/Architects.
• Liaising with the IT Company to resolve issues from staff and ordering IT equipment as and when necessary.
• Arrange CPD training for all staff on a monthly basis
• Prepare weekly car park rota
• Audio and copy typing – letters, reports etc
• Formatting images in preparation for design statements
• Maintaining contact database on outlook and updating of office telephone lists
• Maintaining the front of house to a high standard
• Maintaining filing system and archiving
• Organise refreshments for meetings/tea and coffee making for visitors
• Assisting the Practice Manager with the monthly invoicing
• Debt Chasing
• General administration duties

The ideal candidate will have:
• Excellent Word, Excel and Adobe skills
• Fast and accurate audio and copy typing speeds
• Excellent written and verbal communication skills
• Previous experience of creative packages such as Photoshop & InDesign would be an advantage.

Hours and Salary Details:
Part time role for three days a week – Tuesday, Wednesday and Friday, hours are 8.30-5.30 with 1 hour for lunch. As this is a role that overlaps with our PA/Secretary we will also require extra cover for some weeks in the school holidays, these days and requirements are set due to workload and other staff hours so please only apply if you can are available on the days above.
Salary range - £22k - £24k per annum pro-rata, depending on experience.
Please send a covering letter/email and your CV to the Practice Manager, Nicola Somers at Nicola.somers@bhdarchitects.co.uk.
Application end date – Friday 06 March 2020


Advertiser: Direct Employer

Reference:

Posted on: 2020-02-17 17:17:54

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Office Assistant/Secretary (Part-time)
  £22k - £24k per annum, pro-rata
  Sevenoaks, Kent
  permanent,part-time

This Job Has Expired! This advert has now been deleted by the advertiser, the details below are for information only.


BHD is an award winning Architects practice located in Sevenoaks. We are currently recruiting for a part-time Office Assistant/Secretary to provide reception support together with a wide range of office duties to our Architectural team. Days of work required are Tuesday, Wednesday and Friday each week.
As part of the office support team duties will include:
• Reception duties/acting as first point of contact for staff and visitors
• Answering phones, dealing with queries professionally and pro-actively
• Diary management and various ad-hoc research for the Partners
• Looking up planning applications on Councils’ websites, searching for the planning history and downloading documents.
• Arranging external meetings and conference calls
• Assisting with promotions for the company, mail merge lists, assisting with newsletter etc
• Co-ordination of website updates and company twitter account. Cropping, resizing, optimising and uploading images. Obtaining and collating all the relevant information for the website from the Partners/Architects.
• Liaising with the IT Company to resolve issues from staff and ordering IT equipment as and when necessary.
• Arrange CPD training for all staff on a monthly basis
• Prepare weekly car park rota
• Audio and copy typing – letters, reports etc
• Formatting images in preparation for design statements
• Maintaining contact database on outlook and updating of office telephone lists
• Maintaining the front of house to a high standard
• Maintaining filing system and archiving
• Organise refreshments for meetings/tea and coffee making for visitors
• Assisting the Practice Manager with the monthly invoicing
• Debt Chasing
• General administration duties

The ideal candidate will have:
• Excellent Word, Excel and Adobe skills
• Fast and accurate audio and copy typing speeds
• Excellent written and verbal communication skills
• Previous experience of creative packages such as Photoshop & InDesign would be an advantage.

Hours and Salary Details:
Part time role for three days a week – Tuesday, Wednesday and Friday, hours are 8.30-5.30 with 1 hour for lunch. As this is a role that overlaps with our PA/Secretary we will also require extra cover for some weeks in the school holidays, these days and requirements are set due to workload and other staff hours so please only apply if you can are available on the days above.
Salary range - £22k - £24k per annum pro-rata, depending on experience.
Please send a covering letter/email and your CV to the Practice Manager, Nicola Somers at Nicola.somers@bhdarchitects.co.uk.
Application end date – Friday 06 March 2020


Advertiser: Direct Employer

Reference:

Posted on: 2020-02-17 17:17:54

I want to receive the latest job alerts for:

jobs in Sevenoaks, Kent

By creating a job alert, you agree to our Terms . You can change your consent settings at any time by unsubscribing or as detailed in our terms.

Similar Jobs:

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  Recruitment Solutions South East Ltd

  £24-28000 + benefits

  Tunbridge Wells, Kent

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  New Appointments Group

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  Premier Work Support

  Up to £11.5 per hour + On Site Parking PLUS holiday accrual

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  depending on experience

  Bromley, Kent

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  £24k

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