6 Month Temp- Potential Perm - Administration Support Role

  • Annual basic salary to 20k.
  • Aylesford, Tonbridge and Malling, Kent
  • Lioness Consultants

My client are looking for a full time - 6 month maternity cover Accounts/administration person, this role has good potential to become a permanent role in the future.

My client are well established with circa 25 employees in Aylesford. Working from lovely offices and with a great team of people, you will be covering a 6 month maternity contract initially, however, the role has good potential to become a permanent role, as there is always room for opportunity within their business. They have year on year growth and a series of good news stories. They invest heavily in their business with the latest technology, and are a Microsoft gold partner. Winning customer service awards in the UK and Europe, is something that happens regularly, as their levels of customer service is second to none in their industry.

The Role:

To assist with the daily running of the accounts department, to support the business ethos of providing an excellent customer service experience.

Invoice customers on demand ensuring details are correct, questioning any differences such as low percentage mark ups

Check customer accounts to ensure no old debts or credit limits exceeded prior to new jobs being processed to minimise financial risk to the company

Raise accurate credit notes and refunds, gathering all information to ensure these are correct and necessary to meet customer expectations

Send out monthly statements to ensure customers are aware of any outstanding debts

Process applications for credit accounts to pass to Accounts Manager for final decision

Ensure debts are chased by phone/ email initially

Check supplier invoices are accurate to minimise/eradicate any potential errors that may arise from the purchase ordering system

Prepare end of month payments within 1 week before the month end and other supplier payments with settlement discounts during the month to maintain credit worthiness, continued payment discount and goodwill with suppliers

Process supplier invoices on the accounting system

Analyse courier spreadsheets highlighting any significant problems to ensure correct payments are made to suppliers

Check bank account for proforma payments. Ensure that the orders are either released from the PD admin web-site for process or the relevant person in the Sales Department is informed in order that customer’s expectations are met

Check bank account for customer payments relating to outstanding invoices

Match any payments that come in by cheque and ensure cheques are sent to Bank in a timely manner

Produce spreadsheets for merchant account and PayPal, update invoices on accounting system and process manual payments/refunds when necessary to ensure all orders are processed correctly to meet customer’s expectations

Ensure all supplier invoices are added to the system so end of month management accounts are accurate

Process monthly journals for prepayments, accruals, deferred income and fixed assets

Ensure EC sales report is processed on the HMRC website by the required deadline

Analyse monthly credit card statements and post associated journals

Keep records of company vehicles and ensure all requirements relating to them are carried out

File current and dead documents in an organised manner to ensure that they are easily retrievable

Assist with end of year audit

Archive previous year’s accounts in an organised manner to ensure that they are easily retrievable

Provide support for other business areas where necessary and keep up to date with current procedures to ensure that the business is able to function effectively at all times

Work with Accounts Manager to ensure that she is fully up to speed with all issues on a weekly basis and raise specific issues in a timely manner to prevent escalation when appropriate

Attend training courses as agreed with the Accounts Manager to develop existing and create new skills

Seek to improve any and all areas of the business by taking a pro-active and creative approach.

Ideal Person:

Previous experience of working in accounts

Good head for figures/accounting function/numbers/ data

Experience in Sage/ Sap-business/ pay-pal is advantageous

Good administration skills

High attention for detail

Happy to work under pressure and to deadlines

Can prioritise workload

Excellent written and verbal communication skills

Ability to communicate effectively with all internal staff as well as external clients

Can do, and willing attitude

Takes pride in work and in self.

Annual basic salary 18-20k,, parking potential bonus, working in a supportive team environment.

  • Advertiser: Agency
  • Reference: DHHNA