My client are looking for a full time - 6 month maternity cover Accounts/administration person, this role has good potential to become a permanent role in the future.
My client are well established with circa 25 employees in Aylesford. Working from lovely offices and with a great team of people, you will be covering a 6 month maternity contract initially, however, the role has good potential to become a permanent role, as there is always room for opportunity within their business. They have year on year growth and a series of good news stories. They invest heavily in their business with the latest technology, and are a Microsoft gold partner. Winning customer service awards in the UK and Europe, is something that happens regularly, as their levels of customer service is second to none in their industry.
To assist with the daily running of the accounts department, to support the business ethos of providing an excellent customer service experience.
Invoice customers on demand ensuring details are correct, questioning any differences such as low percentage mark ups
Check customer accounts to ensure no old debts or credit limits exceeded prior to new jobs being processed to minimise financial risk to the company
Raise accurate credit notes and refunds, gathering all information to ensure these are correct and necessary to meet customer expectations
Send out monthly statements to ensure customers are aware of any outstanding debts
Process applications for credit accounts to pass to Accounts Manager for final decision
Ensure debts are chased by phone/ email initially
Check supplier invoices are accurate to minimise/eradicate any potential errors that may arise from the purchase ordering system
Prepare end of month payments within 1 week before the month end and other supplier payments with settlement discounts during the month to maintain credit worthiness, continued payment discount and goodwill with suppliers
Process supplier invoices on the accounting system
Analyse courier spreadsheets highlighting any significant problems to ensure correct payments are made to suppliers
Check bank account for proforma payments. Ensure that the orders are either released from the PD admin web-site for process or the relevant person in the Sales Department is informed in order that customer’s expectations are met
Check bank account for customer payments relating to outstanding invoices
Match any payments that come in by cheque and ensure cheques are sent to Bank in a timely manner
Produce spreadsheets for merchant account and PayPal, update invoices on accounting system and process manual payments/refunds when necessary to ensure all orders are processed correctly to meet customer’s expectations
Ensure all supplier invoices are added to the system so end of month management accounts are accurate
Process monthly journals for prepayments, accruals, deferred income and fixed assets
Ensure EC sales report is processed on the HMRC website by the required deadline
Analyse monthly credit card statements and post associated journals
Keep records of company vehicles and ensure all requirements relating to them are carried out
File current and dead documents in an organised manner to ensure that they are easily retrievable
Assist with end of year audit
Archive previous year’s accounts in an organised manner to ensure that they are easily retrievable
Provide support for other business areas where necessary and keep up to date with current procedures to ensure that the business is able to function effectively at all times
Work with Accounts Manager to ensure that she is fully up to speed with all issues on a weekly basis and raise specific issues in a timely manner to prevent escalation when appropriate
Attend training courses as agreed with the Accounts Manager to develop existing and create new skills
Seek to improve any and all areas of the business by taking a pro-active and creative approach.
Previous experience of working in accounts
Good head for figures/accounting function/numbers/ data
Experience in Sage/ Sap-business/ pay-pal is advantageous
Good administration skills
High attention for detail
Happy to work under pressure and to deadlines
Can prioritise workload
Excellent written and verbal communication skills
Ability to communicate effectively with all internal staff as well as external clients
Can do, and willing attitude
Takes pride in work and in self.
Annual basic salary 18-20k,, parking potential bonus, working in a supportive team environment.