Part time, up to 22.5 hrs per week (hours worked flexible, ideally spread over 4/5 days)
To assist in the day to day finances of the organisation; working with the Bookkeeper and Company Secretary to ensure bank accounts are serviced and payments expedited in an efficient and orderly way, paying close attention to policies and procedures.
Also to provide support in managing the smooth running of the office, including reception duties, dealing with all incoming calls, daily post management, servicing of Board and sub-committee meetings, stationery supplies, liaising with IT support and dealing with other contracts held.
Being an online banking user with inputting permissions
Checking the online banking every day for movements
Adding donations to the spreadsheet and database and letting the relevant staff members know
Processing and paying-in incoming cheques
Taking instruction from the Bookkeeper to process inter account transfers on the bank
Setting up online payments for core costs
Grant payments – liaising with grants admin to make grant payments, following up on outstanding approved grants, monitoring the pipeline of grant payments from approval stage to clearing the bank.
Making card payments for individual grants
Monitoring the petty cash
Creating PDF Fund Statements and uploading on website portal quarterly
Banking of cheques and other banking administration as directed
Being first port of call for visitors
Preparing refreshments for visitors and committee meetings
Overseeing booking of the meeting room; advising staff of clashes and finding alternative solutions where necessary
Ordering stationery supplies
Liaising with IT providers and dealing with other office contracts
Opening post and passing on to relevant staff members
Experience in dealing with financial administration
Excellent organisational and planning skills, with high level of accuracy
Excellent IT skills and confidence working with new technology; competent in Microsoft Word/Excel/ Access/ PowerPoint/Outlook applications, and using the internet
Excellent interpersonal, communication and customer service skills
Good common sense
Ability to work within a small team, with a flexible, positive ‘can-do’ approach
Hard working, self-motivated, enthusiastic
Ability to cope with a variety of challenging situations in a calm and sensitive manner
To make an application, please send us your CV with a covering letter outlining why you believe you are suitable for the post.
Deadline Friday 28th June
Please contact Sarah or Josephine for more information on 01303 814500 or visit our website www.kentcf.org.uk/careers to download the full job description