Senior Finance And Office Administrator

  • £24,526 Pro-rata
  • Ashford, Kent
  • Kent Community Foundation

Post Summary:

Part time, up to 22.5 hrs per week (hours worked flexible, ideally spread over 4/5 days)

To assist in the day to day finances of the organisation; working with the Bookkeeper and Company Secretary to ensure bank accounts are serviced and payments expedited in an efficient and orderly way, paying close attention to policies and procedures.

Also to provide support in managing the smooth running of the office, including reception duties, dealing with all incoming calls, daily post management, servicing of Board and sub-committee meetings, stationery supplies, liaising with IT support and dealing with other contracts held.

Main Responsibilities

Finance:

Being an online banking user with inputting permissions

Checking the online banking every day for movements

Adding donations to the spreadsheet and database and letting the relevant staff members know

Processing and paying-in incoming cheques

Taking instruction from the Bookkeeper to process inter account transfers on the bank

Setting up online payments for core costs

Grant payments – liaising with grants admin to make grant payments, following up on outstanding approved grants, monitoring the pipeline of grant payments from approval stage to clearing the bank.

Making card payments for individual grants

Monitoring the petty cash

Creating PDF Fund Statements and uploading on website portal quarterly

Banking of cheques and other banking administration as directed

Office Administration:

Being first port of call for visitors

Preparing refreshments for visitors and committee meetings

Overseeing booking of the meeting room; advising staff of clashes and finding alternative solutions where necessary

Ordering stationery supplies

Liaising with IT providers and dealing with other office contracts

Opening post and passing on to relevant staff members

Person Specification

Essential:

Experience in dealing with financial administration

Excellent organisational and planning skills, with high level of accuracy

Excellent IT skills and confidence working with new technology; competent in Microsoft Word/Excel/ Access/ PowerPoint/Outlook applications, and using the internet

Excellent interpersonal, communication and customer service skills

Good common sense

Ability to work within a small team, with a flexible, positive ‘can-do’ approach

Hard working, self-motivated, enthusiastic

Ability to cope with a variety of challenging situations in a calm and sensitive manner

Desirable:

Finance-related qualification

To make an application, please send us your CV with a covering letter outlining why you believe you are suitable for the post.

Deadline Friday 28th June

Please contact Sarah or Josephine for more information on 01303 814500 or visit our website www.kentcf.org.uk/careers to download the full job description

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