Conveyancing Legal Secretary

We have a fantastic opportunity for a Legal Secretary seeking a new challenge with an award winning law firm.

Purpose

To assist and support a busy Solicitor with secretarial and administrative duties.

Job Description

The role includes but is not limited to the following:

•Audio and copy typing all correspondence to include letters, legal forms and quotes;

•Answering the telephone in a polite and efficient manner;

•Providing clients with updates;

•Using the firm’s integrated case management system (Proclaim), for the effective processing, delivery and storage of information;

•Carrying out administrative duties such as photocopying and updating client details;

•Filing correspondence and ensuring files are kept up to date;

•Arranging appointments and dealing with clients;

•Working as part of a team with other secretaries and assistants, and helping other teams with administrative tasks and telephone cover when required; and

•Ensuring the confidentiality and security of the firm’s and clients’ documentation and information and compliance with the General Data Protection Regulations at all times.

The Candidate

A successful applicant would need to demonstrate the following attributes:

•Previous experience of working as a legal secretary in a busy conveyancing team;

•Excellent technical skills which include a fast and accurate typing speed (a legal secretarial qualification is desirable);

•Excellent communication skills and ability to adhere to the excellent client care standards set by the firm;

•Friendly, approachable and enthusiastic;

•Professional and confident telephone manner;

•Detailed and accurate in written and verbal communication;

•Excellent people skills and ability to project a positive image for the firm;

•Organised and able to prioritise, working on multiple tasks at one time, ensuring deadlines are met; and

•IT competency

You will be based at our Ashford office, working in a friendly team.